Trusted by C-Suite EAs at
Word from CEO
Why We Built Vimcal EA
After speaking to thousands of Executive Assistants, we realized they’re the most advanced calendar users in the world.
But they don’t just manage time. They manage relationships, logistics, and emotions, all with grace and perfectionism.
They’re power users by necessity. Strategic operators by instinct.
And still, they’re doing it with tools that were never built for them.
While engineers get ergonomic chairs, standing desks, and custom-built apps for every task... Executive Assistants, the people holding executives’ entire lives together, are stuck copy-pasting time zones.
We’re done with that.
John Li
Co-Founder & CEO of Vimcal EA
Demo
When your calendar looks this good, you do too
Lightning fast and graceful power, all in one stunning interface.
"I thought I knew what to expect after hearing about Vimcal EA’s features, but actually using them is a whole different story."
— Amber Rose Richardson
Executive Assistant at Spark Climate Solutions
World-class support
We support you the way you support your execs
That’s why 8 out of 10 customers say that besides the product, our support was the #1 reason they chose Vimcal EA.
Tailored 1-on-1 onboarding
Guided setup tailored to you and your execs' workflows.
Fast replies from real humans
We support you at EA speed. Bugs are fixed and new features are shipped in days, not weeks
You shape the product
Nearly every feature started as a request from an EA. When you share feedback, we listen
“I have not seen customer service like Vimcal EA’s with any of the companies we’ve tried, and that includes big players like Asana.”
— Sibilla Campos Santos
Founder of Elite EA Collective
Features
Built for real EA workflows
Co-built with EAs at companies from startups to the Fortune 500, so every feature works the way you already do.
28%
productivity gain
3x
Faster scheduling
6hrs
time saved per week
The fastest way to send availabilities
Typing out times is slow. Sending booking links feels cold.
Vimcal EA gives you the best of both worlds: fast and human.
No more time zone mistakes
No more counting hours ahead or Googling “PST to London.” Vimcal EA handles the time zone math for you.
Stop creating and deleting calendar holds
Proposing times with holds used to take 77 clicks. With Vimcal EA, it takes 8, the rest disappear automatically.
Polls designed for meetings of all sizes
No more email chains or back-and-forth games.
Built for multi-exec calendars
Customize time zones and preferences for every exec you support. No exec opt-in needed.
“I can confidently say that this tool addresses the unique challenges EAs face when managing Executive schedules.”
— Nicky Christmas
Founder of The EA Campus
Enterprise-grade security
Trusted by Fortune 500 companies
Enterprise-level security
Certifications and compliance
The highest standards of security to protect your data.
Audits and penetration tests
Rigorous annual third-party audits and penetration tests for data security.
Data encryption
AES-256 encryption for data at rest and TLS 1.2+ for data in transit.
Why it matters
Be the boss your boss needs
At Vimcal, we believe EAs should be treated like the VIPs they support, so we’re building the toolkit you deserve:
World-class software
for heavy calendaring: fast, visual, and time zone-intelligent.
Free resources
to help EAs earn more trust, gain more recognition, and take more time back.
A strong community
that connects EAs and champions their stories through CCing my EA.
Integrations
Automatically syncs with your existing setup
No switching required. Vimcal EA works seamlessly out of the box with the tools your company already uses.
Outlook
Google Calendar
Zoom
Google Meet
Teams
Meeting rooms
“Creating Zoom invites manually was the bane of my existence. Constantly going into Zoom, setting the title, time, and recurrence really adds up. Vimcal EA lets me do it all in one click.”
— Kelsey Black
Senior Executive Assistant at Rewind
From the Vimcal EA team
You deserve better tools
You’re already operating at the highest level. It’s time your tools, and the world, caught up.
Outlook was created for email. Google Calendar was built for personal use.
Vimcal EA is made for you.
Community
A bite-sized newsletter for Executive Assistants
Every Thursday, CCing my EA delivers a quick email with 5 new job listings, 3 fun posts, and 1 helpful tech tip.
Read by EAs at over 5000 companies including: a16z, Amazon, Google, McKinsey, Netflix, Nike, and Visa.
The Tech Tips summary is amazing! Really loving the piece on Perplexity. I used the tool for the first time this week and that may have sold me!
Jen Juden
Executive Assistant, HubSpot
I always get excited when CCing My EA drops every Thursday! This newsletter has everything from recent job listings to relatable memes and solid EA advice.
Mallory St. George
Head of Community & Content, eaRISE + eaMAFIA
I usually hate email chains but this is so well tailored to us EAs that I genuinely enjoy reading every word, every week.
Amy Ververelli
EA to CEO, Flagstaff Family Food Center
I find myself looking forward to this every week and I normally hate newsletters! The length is spot on, very digestible, and relatable!
Hayden Fallin
EA to CEO, Trainual
The ChatGPT tip was fantastic. I've saved it for use in the future! Thank you, and I love the newsletter!
Jana Reffel
EA to COO, Ball Corporation
Frequently Asked Questions
Do I have to replace Google/Outlook Calendar?
Nope. There’s no need to switch systems because Vimcal EA works as a layer on top of your existing setup. Any changes you make in Vimcal EA show up instantly in Google or Outlook and vice versa. Most EAs end up using just Vimcal EA, but you can easily use both together.
Will my exec start getting notifications if I use Vimcal EA?
Never. You’ll stay in full control. Vimcal EA is mindfully designed so you receive all the notifications on your exec’s behalf. We are careful to never unnecessarily bother them.
Do my coworkers have to use Vimcal too?
Not at all. Every Vimcal EA feature works whether your team uses Vimcal or not. That said, if others do join, the Team features make scheduling even smoother.
Is AI going to replace me?
No. AI and productivity tools like Vimcal EA are built to support Executive Assistants, not replace them. We exist to automate tedious tasks so you can focus on what truly matters: managing relationships, solving problems, and acting as a strategic partner to your exec. For an in-depth report on this, check out our 2025 State of AI in the Executive Assistant Industry report.
Can I try Vimcal EA before buying it?
Yes! If your company doesn’t have any IT restrictions, you can start a 14-day free trial immediately and try every feature. If you're at a larger company that requires security approval first, we’re happy to provide everything you need to speed up the process, from compliance documentation to custom onboarding support. In either case, just book a call to get started!
