Zapier EAs save over 5 hours per week with Vimcal EA

Zapier is an automation and AI company, which gives you superpowers to automate your work.

Problem

Prior to discovering Vimcal EA, Zapier’s EA team primarily used Google Calendar, which lacked the advanced features that they needed for efficient, advanced scheduling. As a fully remote company since 2012 with employees in over 30 countries, time zones were a significant challenge for them.

“Google Calendar looks the same as it does when I started at Zapier four years ago.”

Cortney discovered Vimcal EA when someone in her EA Mafia group — a peer learning group of high level EAs at companies — had mentioned they were using Vimcal. After looking at our website and seeing the speed of scheduling with Vimcal, she signed up for an onboarding call.

“I definitely consider [a recommendation from eaMAFIA] because they're like the best in the biz”

Solution

Cortney told us that before Vimcal EA, it would take her up to 15 minutes to schedule a single meeting that had people in different time zones. With Vimcal, it took less than 2 minutes. 
This is especially critical considering how distributed Zapier’s remote team is (700+ employees across 30+ countries).

“If we multiply that by — I probably schedule, gosh, 20 meetings a week? You do the math.” We did the math. That’s 5 hours a week!

Before, scheduling was Cortney’s least favorite task (a 5 out of 10 on her happiness scale), but now scheduling is something she loves to get done because she can quickly send and grab times with Vimcal EA (a 9 out of 10 on her happiness scale).

"You know, we say at Zapier: 'Zapier makes you happier', but Vimcal has made us happier too."

Cortney now says, "I feel like I look like a boss when I can send really complicated timezone calculations back to someone in less than five minutes".

Results

Cortney shared that every minute she can take away from doing a mundane task and put it back to supporting her executive impacts both her personal success and the company's success.

“[Vimcal EA] definitely impacts my ability to just spend more time on strategic projects."

Using Vimcal EA allows her to spend less time on tedious tasks and more time on the strategic parts of her role.

“Zapier is all about automation and building the robot and Vimcal has enabled us to build the robot in another way that isn't part of what Zapier supports. Zapier is not a calendaring tool. So it allows Zapier to really live its mission of automating and simplifying your repetitive mundane work. So, I think [Vimcal EA] just helped us live out our mission more.”

Finally, a calendar made for

executive assistants

The first calendar designed for those who schedule meetings on behalf of others.
Get early access
Syncs with

Finally, a calendar made for executive assistants.

The first calendar designed for those who schedule meetings on behalf of others.
Get early access
Syncs with
Trusted by C-Suite EAs at

Even more to love

No more plugins

We directly integrate with Zoom so you don’t have to remember or need to use workaround plugins to add Zoom calls on your meeting invites. It’s also more secure.

Delete the spreadsheets

With Outstanding Slots, you no longer need to track all the availabilities you’ve previously sent.

Getting sponsored easily

Need a template you can copy so you don't need to come up with the ask from scratch? Just email alex@vimcal.com and ask for a template.

Finally,
a calendar for
those who

actually‍run the company.

Schedule a demo
The first calendar designed for those who schedule on behalf of others.
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